The data subject as well as any entity from whom or which personal data are collected shall be preliminarily informed, either orally or in writing, as to:
the purposes and modalities of the processing for which the data are intended;
the obligatory or voluntary nature of providing the requested data;
the consequences if (s)he fails to reply;
the entities or categories of entity to whom or which the data may be communicated, or who/which may get to know the data in their capacity as data processors or persons in charge of the processing, and the scope of dissemination of said data;
the rights as per Section 7;
the identification data concerning the data controller and, where designated, the data controller’s representative in the State’s territory pursuant to Section 5 and the data processor. If several data processors have been designated by the data controller, at least one among them shall be referred to and either the site on the communications network or the mechanisms for easily accessing the updated list of data processors shall be specified. If a data processor has been designated to provide responses to data subjects in case the rights as per Section 7 are exercised, such data processor shall be referred to.
The information as per paragraph 1 shall also contain the items referred to in specific provisions of this Code and may fail to include certain items if the latter are already known to the entity providing the data or their knowledge may concretely impair supervisory or control activities carried out by public bodies for purposes related to defence or State security, or else for the prevention, suppression or detection of offences.
The Authority may issue a provision to set out simplified information arrangements as regards, in particular, telephone services providing assistance and information to the public.
Whenever the personal data are not collected from the data subject, the information as per paragraph 1, also including the categories of processed data, shall be provided to the data subject at the time of recording such data or, if their communication is envisaged, no later than when the data are first communicated.
Paragraph 4 shall not apply:
if the data are processed in compliance with an obligation imposed by a law, regulations or Community legislation;
if the data are processed either for carrying out the investigations by defence counsel as per Act no. 397 of 07.12.2000 or to establish or defend a legal claim, provided that the data are processed exclusively for said purposes and for no longer than is necessary therefor;
if the provision of information to the data subject involves an effort that is declared by the Authority to be manifestly disproportionate compared with the right to be protected, in which case the Authority shall lay down suitable measures, if any, or if it proves impossible in the opinion of the Authority.